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How do you manage your tasks?

Man it has been crazy here the last few months and just when I think things are going to calm down a bit, it gets worse. I have been using Leopard Mail to manage my tasks and I am starting to think it might be a good idea to get a bit more organised with my tasks and managing them. One of the worst sensations is realising that something major has slipped through the cracks.

So I guess my question is how best to get my stuff done? Do I suck it up, stick to my task list in Mail (my iCal list is just not doing it for me) or do I look at something more specific? OmniGroup has OmniFocus which I tried out in the early days and couldn’t quite get the hang of (I keep meaning to but haven’t read Getting Things Done yet – ironic, isn’t it). I am thinking I should maybe give it another try?

What do you think? What works best for you?

Update: I started using OmniFocus on a trial basis this morning and I enjoyed using it. I noticed I had some cash available so I bought the special OmniOutliner Pro upgrade license (OOP licensees get a discount on OmniFocus licenses). It isn’t cheap but, touch wood, I will use it regularly and be better organised … I don’t really have a choice.


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By Paul

Enthusiast, writer, Happiness Engineer at Automattic. I take photos too. Passionate about my wife, Gina and #proudDad.

19 replies on “How do you manage your tasks?”

OmniPlan and OmniFocus are overly complicated. We use Basecamp to organize tasks, todos and deadlines and it is as easy as PI and pretty effective, although quite basic. I’d suggest that you take a look at it. http://www.basecamphq.com/

Another very similar service is http://huddle.net

Both are project management services, but I reckon would be very effective if applied for scheduling daily tasks.

OmniPlan and OmniFocus are overly complicated. We use Basecamp to organize tasks, todos and deadlines and it is as easy as PI and pretty effective, although quite basic. I’d suggest that you take a look at it. http://www.basecamphq.com/

Another very similar service is http://huddle.net

Both are project management services, but I reckon would be very effective if applied for scheduling daily tasks.

OmniPlan and OmniFocus are overly complicated. We use Basecamp to organize tasks, todos and deadlines and it is as easy as PI and pretty effective, although quite basic. I’d suggest that you take a look at it. http://www.basecamphq.com/

Another very similar service is http://huddle.net

Both are project management services, but I reckon would be very effective if applied for scheduling daily tasks.

OmniPlan and OmniFocus are overly complicated. We use Basecamp to organize tasks, todos and deadlines and it is as easy as PI and pretty effective, although quite basic. I'd suggest that you take a look at it. http://www.basecamphq.com/

Another very similar service is http://huddle.net

Both are project management services, but I reckon would be very effective if applied for scheduling daily tasks.

Paul Jacobson – Modiin, Israel – Enthusiast, writer, Happiness Engineer at @automattic. I take photos too. Passionate about my wife, Gina and #proudDad.
Paul says:

Thanks Stii. I have been using the task lists in Mail because it is on my local machine. I found that I forget about it and the tasks I have. I like the idea of breaking bigger tasks down to single action items and OmniFocus seems to be the best way of managing that … and it will synch with iCal/Mail.

I wonder if I don’t need far more structure for my tasks as well as the ever present need to keep referring back to it as I go and make it a key part of my workflow.

Paul Jacobson – Modiin, Israel – Enthusiast, writer, Happiness Engineer at @automattic. I take photos too. Passionate about my wife, Gina and #proudDad.
Paul says:

Thanks Stii. I have been using the task lists in Mail because it is on my local machine. I found that I forget about it and the tasks I have. I like the idea of breaking bigger tasks down to single action items and OmniFocus seems to be the best way of managing that … and it will synch with iCal/Mail.

I wonder if I don’t need far more structure for my tasks as well as the ever present need to keep referring back to it as I go and make it a key part of my workflow.

Paul Jacobson – Modiin, Israel – Enthusiast, writer, Happiness Engineer at @automattic. I take photos too. Passionate about my wife, Gina and #proudDad.
Paul says:

Thanks Stii. I have been using the task lists in Mail because it is on my local machine. I found that I forget about it and the tasks I have. I like the idea of breaking bigger tasks down to single action items and OmniFocus seems to be the best way of managing that … and it will synch with iCal/Mail.

I wonder if I don’t need far more structure for my tasks as well as the ever present need to keep referring back to it as I go and make it a key part of my workflow.

Thanks Stii. I have been using the task lists in Mail because it is on my local machine. I found that I forget about it and the tasks I have. I like the idea of breaking bigger tasks down to single action items and OmniFocus seems to be the best way of managing that … and it will synch with iCal/Mail.

I wonder if I don't need far more structure for my tasks as well as the ever present need to keep referring back to it as I go and make it a key part of my workflow.

John Kendrick – Police Officer in Washington, D.C. for 24 years. Started computing with my first IBM compatible PC in 1985, taught computer software from 1986 to 2011, including managing a local government computer training center with five computer labs and responsible for 7,000+ active and retired computer users. Since 2011, have been an analyst for local government systems and servers group. Well versed in end user experience for Windows, OS X and Chrome OS.
John Kendrick says:

You might also want to try an application called Nozbe. I use it to access my GTD from my Windows computer at work, my Mac at home and even carry my GTD with me on my cell phone, I am never without it. I’ve written a couple of recent posts about my experiences at http://johnkendrick.wordpress.com

John Kendrick – Police Officer in Washington, D.C. for 24 years. Started computing with my first IBM compatible PC in 1985, taught computer software from 1986 to 2011, including managing a local government computer training center with five computer labs and responsible for 7,000+ active and retired computer users. Since 2011, have been an analyst for local government systems and servers group. Well versed in end user experience for Windows, OS X and Chrome OS.
John Kendrick says:

You might also want to try an application called Nozbe. I use it to access my GTD from my Windows computer at work, my Mac at home and even carry my GTD with me on my cell phone, I am never without it. I’ve written a couple of recent posts about my experiences at http://johnkendrick.wordpress.com

Paul Jacobson – Modiin, Israel – Enthusiast, writer, Happiness Engineer at @automattic. I take photos too. Passionate about my wife, Gina and #proudDad.
Paul says:

Hey Andrew

Thanks for your comment. I took a look at RTM a while ago as an addon to Gmail and then Google Cal. It would be great if I could sync my iCal tasks with RTM because that makes my tasks portable (this may be possible, I haven’t checked back in a while to see if it works).

Paul Jacobson – Modiin, Israel – Enthusiast, writer, Happiness Engineer at @automattic. I take photos too. Passionate about my wife, Gina and #proudDad.
Paul says:

Hey Andrew

Thanks for your comment. I took a look at RTM a while ago as an addon to Gmail and then Google Cal. It would be great if I could sync my iCal tasks with RTM because that makes my tasks portable (this may be possible, I haven’t checked back in a while to see if it works).

Paul Jacobson – Modiin, Israel – Enthusiast, writer, Happiness Engineer at @automattic. I take photos too. Passionate about my wife, Gina and #proudDad.
Paul says:

Hey Andrew

Thanks for your comment. I took a look at RTM a while ago as an addon to Gmail and then Google Cal. It would be great if I could sync my iCal tasks with RTM because that makes my tasks portable (this may be possible, I haven’t checked back in a while to see if it works).

Hey Andrew

Thanks for your comment. I took a look at RTM a while ago as an addon to Gmail and then Google Cal. It would be great if I could sync my iCal tasks with RTM because that makes my tasks portable (this may be possible, I haven't checked back in a while to see if it works).

What do you think?

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